We use one Team to lead the project, and call this the SQF Steering Team. The function of the team is very important.
This team will meet on a regular basis during the project to complete management tasks, monitor progress of the project, resolve questions from the other teams, allocate the resources needed for the implementation and coordinate the design of the new Food Safety Management System (FSMS).
The SQF Steering Team will be made up of top management representing each of the areas of your company. For example, include:
This will give the team the knowledge and authority it needs to make decisions and devote resources to the project.
The SQF Practitioner and/or project manager for the implementation project should lead this team. The team leader will schedule meetings, prepare agendas, and collect information to bring to the meetings.
While the SQF Steering Team leads the project, the Food Safety Team and other “Task Teams” will develop processes and document procedures to address requirements of the standard. The SQF Steering team will review the processes and procedures, and monitor the progress of the Task Teams. Our approach is to set up a Task Team for each Quality System Procedure that needs to be developed and documented.
Learn more! Train your Steering Team. Register team members for online training sessions.
The steering team will play a key role in developing the overall implementation plan. Items and tasks to address include:
FSMS processes will need to be designed, implemented and documented for compliance to SQF requirements. The Food Safety Team will address some of these, but others that are not assigned to the Food Safety Team will be assigned to Task Teams. For example, Document Control will need to be in place throughout your facility. Establish a team to review your current system, compare it to the standard requirements, make any necessary changes to meet requirements and document the new process. Use our Procedures, Forms and Manual List the teams that you will need in place, and assign team members. Review the responsibilities to make sure that they are well dispersed, not assigned heavily to one group or one individual. For each team identify a team leader. It works very well to have a member of the SQF Steering Team as a leader for each of the Task Group teams. It provides good communication between the teams and the SQF Steering Team throughout the project.