We are going to answer common questions about Document Control. Our free video explains How to Set Up Your Document Control Process.
A summary of how your company is going to meet the requirements of the food safety standard (such as SQF FSSC 22000...). It refers to your procedures. A top-level manual like this is optional, but is a useful document.
Use procedures to explain how your company will meet a specific requirement of the standard. For example, a Document Control Procedure will explain how you control the documents and records.
These documents will define the processes you use to meet the requirements for the Good Manufacturing Practices (SQF), or Prerequisite Programs (FSSC 22000).
Records are data and information that show results or providing evidence of activities performed. The records show that you are complying with your procedures, work instructions and other food safety management system processes and documentation.
As you implement the food safety management system, you will write the documents. In many cases, a team will work together to document the process. We have information to help you learn more about how.
Online Templates & Tutorials
Management can assign responsibility for documenting the processes. One effective method is to use a team of those that work with the process to document it.
Your facility will define who is responsible for approving documents. It must be someone knowledgeable about the process and the food safety management system.
Assign responsibility for document control. You may want to assign a Document Control Coordinator to:
Documents are controlled to make sure all documents are approved, maintained, stored and available to those who need to use them.
Each company will determine the method they will use to control the documents.
Many companies use software to help them control documents as well as other aspects of their food safety system.
CIS Continuous Improvement Software is one such company. They offer a web-based document control and quality management system.
This video tutorial is a sample taken from our SQF Templates and Tutorials Training Package which includes 18 tutorial videos, templates for a manual, procedures and forms, an implementation master task list and other project management tools. It explains the creation of the Document Control Process and procedure.
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